Ever made a business decision by guessing?
Monthly Bookkeeping in Clearwater
You should know whether your business made money last month without digging through a shoebox. Iris keeps your books current every month and sends a short report you can read in five minutes. Call 678-614-4636 to get caught up and stay that way.
Hablamos español. Monday to Saturday, 8 to 6.
What's included every month
- Categorize income and expenses from your bank, credit card and payment processor feeds
- Match deposits from Square, Stripe, Clover or other processors to sales, net of fees
- Record loan payments correctly, splitting principal and interest
- Record owner contributions and draws so they don't look like income or expenses
- Reconcile every bank and credit card account to the statement
- Send a profit and loss report and balance sheet with a short summary
- Flag missing receipts, duplicate charges and unusual transactions
A typical example
An illustrative example, not a client testimonial. A mobile dog-grooming business in Clearwater has two vans, one business account and a card everyone uses. The owner was doing books once a year and always found surprises.
Iris moves her to a monthly routine: bank and card feeds categorized weekly, payment app deposits matched to appointments, and a one-page report by the 10th of each month. In the first quarter, the reconciliation catches a duplicated insurance charge and a subscription nobody was using.
Why monthly beats once a year
Doing a year of bookkeeping in March costs more and catches less. By then, you've forgotten what that $400 charge in July was for, a vendor has double-billed you for months, and you've been making decisions without real numbers.
A monthly routine catches problems while they're small. It also makes cash flow visible: you see slow months coming, know how much to set aside for taxes, and can show a lender clean statements when you need a loan or lease. For businesses that collect Florida sales tax, monthly books make the sales tax return a ten-minute job.
Who it's for
Monthly bookkeeping fits service businesses, contractors, salons, food businesses, cleaning companies and retail shops in Clearwater, usually with one to three bank accounts and a few credit cards. If you have employees, Iris can also coordinate payroll filings. See all of our bookkeeping services in Clearwater.
How it works
- Call 678-614-4636. Iris asks about your business, your accounts and how far behind the books are, then quotes a monthly price.
- She visits your business to set up access, collect records and learn how you work. Many clients prefer an after-hours visit.
- Each month she updates and reconciles the books and sends a short report. Questions get answered by phone or at your next visit.
What it costs
Monthly plans start at [monthly bookkeeping starting price], priced by accounts and transaction volume. Catch-up months are quoted separately.
Iris's promises to you
Inviting someone into your home or business takes trust. Here is what Iris promises every client:
- You know the price before she starts. No surprise fees at the end.
- Your documents never leave your sight. She scans what she needs at your table, works on an encrypted laptop and hands your originals back before she leaves.
- Every line is explained in your language. Plain English or Spanish, so you know exactly what you signed.
- No waiting room, ever. She comes to your home or business at the time you choose, Monday to Saturday from 8 to 6.
- If the IRS writes later, she reads it with you. The same woman-owned business that did the work answers the follow-up.
Mobile service across Pinellas County
Iris is based in Clearwater, from Countryside and Island Estates to downtown and Clearwater Beach, and drives to clients across Pinellas County:
- Clearwater
- Largo
- St. Petersburg
- Pinellas Park
- Seminole
- Dunedin
- Palm Harbor
- Tarpon Springs
- Safety Harbor
- Oldsmar
- Gulfport
- Belleair
- Indian Rocks Beach
- Madeira Beach
- Treasure Island
- St. Pete Beach
She also serves nearby parts of Pasco and Hillsborough counties when her schedule allows. Appointments can be at your home, your business, or a hospital or care community. Family out of state can book a visit for a parent and join by phone.
Questions people ask before they call
Do I need to send you every receipt?
No. Iris works from bank and card feeds and asks for receipts only where the IRS expects them, such as meals, travel, and purchases over a certain size. A receipt app makes it easy.
Can you work remotely?
Yes. Most monthly work is done remotely with read-only access. Iris visits when it helps, such as at setup and quarterly reviews.
What software do you use?
QuickBooks Online for most clients. Iris can also work in the software you already use if it fits your business.
How soon after month-end will I get reports?
Reports go out by [report day of the month] each month, once statements are available.
What if I'm months behind?
Iris starts with a catch-up project to bring the books current, then moves you to the monthly plan.