First employee? Payroll doesn't have to be scary.
Payroll Services in Clearwater for Small Employers
Payroll mistakes are expensive. Late deposits and missed filings bring penalties fast, even for a business with two employees. Iris coordinates your payroll and the filings behind it so your team is paid right and the government is paid on time. Call 678-614-4636.
Hablamos español. Monday to Saturday, 8 to 6.
Filings every employer owes
- Federal tax deposits of withheld income tax, Social Security and Medicare, monthly or semiweekly
- Form 941 every quarter, reporting wages and withholding
- Form 940 once a year for federal unemployment tax
- Florida RT-6 reemployment tax report every quarter
- W-2s and W-3 to employees and the Social Security Administration by January 31
- 1099-NEC forms to independent contractors by January 31
- New hire reporting to the Florida New Hire Reporting Center
A typical example
An illustrative example, not a client testimonial. A Clearwater salon owner hires her first two employees. Iris helps her register for a Florida reemployment tax account, sets up payroll in software with direct deposit, and puts the federal deposit schedule and Form 941 dates on her calendar.
Each payday, Iris reviews the payroll before it runs. At year-end, she prepares W-2s for the stylists and 1099s for the booth renters, and records everything in the books.
Employee or contractor?
Calling a worker a contractor when the IRS would call them an employee is one of the costliest mistakes a small business makes. It can mean back payroll taxes and penalties.
Iris walks through the IRS factors with you and helps you set up each worker correctly from day one. For pay questions beyond tax filings, such as overtime rules, talk to an employment attorney.
Who it's for
Small Clearwater businesses with 1 to [max employees served] employees, including restaurants, salons, contractors and offices. If you're hiring your first employee, Iris helps you register for a Florida reemployment tax account and choose a payroll system. Payroll is recorded in your monthly books. See all of our bookkeeping services in Clearwater.
How it works
- Call 678-614-4636. Iris asks about your business, your accounts and how far behind the books are, then quotes a monthly price.
- She visits your business to set up access, collect records and learn how you work. Many clients prefer an after-hours visit.
- Each month she updates and reconciles the books and sends a short report. Questions get answered by phone or at your next visit.
What it costs
Payroll coordination starts at [payroll starting price] per month plus your payroll software subscription. Year-end W-2 and 1099 preparation is [year-end forms price].
Iris's promises to you
Inviting someone into your home or business takes trust. Here is what Iris promises every client:
- You know the price before she starts. No surprise fees at the end.
- Your documents never leave your sight. She scans what she needs at your table, works on an encrypted laptop and hands your originals back before she leaves.
- Every line is explained in your language. Plain English or Spanish, so you know exactly what you signed.
- No waiting room, ever. She comes to your home or business at the time you choose, Monday to Saturday from 8 to 6.
- If the IRS writes later, she reads it with you. The same woman-owned business that did the work answers the follow-up.
Mobile service across Pinellas County
Iris is based in Clearwater, from Countryside and Island Estates to downtown and Clearwater Beach, and drives to clients across Pinellas County:
- Clearwater
- Largo
- St. Petersburg
- Pinellas Park
- Seminole
- Dunedin
- Palm Harbor
- Tarpon Springs
- Safety Harbor
- Oldsmar
- Gulfport
- Belleair
- Indian Rocks Beach
- Madeira Beach
- Treasure Island
- St. Pete Beach
She also serves nearby parts of Pasco and Hillsborough counties when her schedule allows. Appointments can be at your home, your business, or a hospital or care community. Family out of state can book a visit for a parent and join by phone.
Questions people ask before they call
Do you run payroll yourself or use software?
Iris works through a payroll service such as QuickBooks Payroll or Gusto, which handles direct deposit, and she reviews and coordinates the filings.
What if I already missed a payroll filing?
File as soon as possible. Iris can prepare late filings and help request penalty relief if you qualify.
Do I need to file 1099s for my contractors?
Generally yes, for contractors paid above the IRS threshold for the year. Iris collects W-9 forms and prepares the 1099s.
Does Florida have state income tax withholding?
No. Florida employers don't withhold state income tax, but they do pay reemployment tax.
Can you pay my household employee, like a caregiver?
Yes. Household employers have their own rules, and Iris can set them up.
Do I need workers' compensation insurance?
Florida has its own workers' compensation rules by industry and number of employees. That's an insurance question, so talk to your agent; Iris records the premiums in your books.